Compliance Pitfalls Follow Up - Series
Email 2 Subject - Manage Subcontractors or 1099 Workers? Watch out for These Five Costly Compliance Pitfalls.
I’ve seen how each of these mistakes cost contractors dearly. That’s why I created C2COI - Certificate of Insurance Management System, an automated system to effortlessly manage insurance certificate planning.
If you are a contractor managing subcontractors, 1099 workers and vendors and are still manually managing your certificates of insurance, beware of these five costly yet easily avoidable COI compliance pitfalls.
- Not routinely obtaining valid Certificates of Insurance (COI) to ensure you are listed on all subcontractor/vendor policies.
- Not renewing COI’s in a timely manner and allowing certificates to expire.
- Not monitoring and setting notifications to ensure subcontractor COI validity and expiration data is always up to date.
- Relying on a single administrative assistant's filing system for tracking and managing your COIs.
- Not maintaining failsafe electronic backups of your vendor and subcontractor insurance records.
Don’t be caught off-guard. Grab your free downloadable copy of Costly and Easily Rectifiable COI Compliance - Five Pitfalls That You Can Easily Avoid. Or, watch my webinar which covers the Key Compliance Pitfalls to Avoid when managing certificates of insurance (COI’s). I’d love for you to give it a Test-Drive for 14-days, on me. Or, watch my webinar which covers the Key Compliance Pitfalls to Avoid when managing certificates of insurance (COI’s). I promise it’s worth your time.Chris Cicotello, MBAPresident
Email 3 Subject - You don’t need to have an incident to be liable. So why take any risk?
If you own or operate a small or medium-size business, you know there are many liabilities that come with almost any line of work.
Particularly in the construction, contracting, and property management industries, you are legally required to ensure that your subcontractors, lessees, suppliers, and vendors have the proper up-to-date insurance coverage.
Prioritizing your Certificate of Insurance (COI) management is an important process that your business cannot afford to set aside.
I come from a construction background, so I know how administratively burdensome COI tracking can be. That’s why I designed C2COI - Certificate of Insurance Management System.
With a simple, user-friendly interface, all you must do is upload your certificates, set your requirements, and state your preferences for notifications when COIs need to be renewed or are about to expire. The system will do the rest! And you can always login to your dashboard to see where you stand.
Email 4 Subject - <<Firstname>>, here’s a better way to to stay on top of your subs policies.
As a business owner, you are legally required to ensure that your subcontractors, lessees, suppliers, and vendors have insurance coverage active so long as they are working for you.C2COI’s cloud-based SaaS system helps you keep up to date and saves you time and administrative resources, especially during an audit.
Upload and manage all your vendor/subcontractor/lessee COIs so they are always up to date in the system.
Set notifications well in advance of any COI policy expiration so you can make sure your vendors stay compliant.
Go-paperless! The system stores all your data on the cloud so you can get rid of in-house spreadsheets and manual filing processes.
View a personalized dashboard of vendors and subcontractor COI’s to remain audit-ready.
Email 5 Subject - Are you Taking a Risk with Your Traditional COI Management Process?
Online Certificate of Insurance (COI) Management platforms can make COI management easy, save you time and labor, and give you peace of mind.
Here’s how they compare to traditional manual, paper-based or spreadsheet processes:
Risks and Pitfalls of Traditional COI Management Include:
Time-consuming audits that take away from revenue generating work.
Loss of revenue from fines for non-compliance.
Distracting and costly legal claims and prolonged audits.
Downtime for staff to coordinate and track multiple paper certificates.
Benefits of Effective Online COI Management Include:
Ability to focus on your core business.
Significant time and cost savings.
Immediate access to data and metrics to ensure your business is up to date and compliant.
Handy tools, reminders and notifications.
With the clear advantages of online COI Management, I designed C2COI - Certificate of Insurance Management System, an automated cloud-based SaaS platform to effortlessly manage insurance certificate planning. And now I have made it available to contractors, property managers and insurance brokers.
Not surprisingly, users are finding that C2COI is far more cost-effective than having an admin manage your certificates of insurance.
Email 6 Subject - Have you Tried Your Certificate of Insurance (COI) Management System Free Account Yet?
Wouldn't you love to see all your subcontractors and vendors' insurance policies in one place? Now you can, when you claim your Free 14-day Trial of C2COI - Certificate of Insurance Management System.From a single dashboard you can take advantage of:
Easy Upload of Certificates: Uploading Certificates of Insurance (COIs) data to the system is simple.
Out of Coverage Email Notifications: Customize email notifications to suit your business needs, set reminders, get alerts and more. C2COI does the remembering for you.
Cloud-Based, 24 X 7 Secure Access: C2COI manages COIs through a centralized location more efficiently and securely than traditional paper filing. At a fraction of the cost.
On-Demand Accessibility: There is no installation required. Simply navigate to the web-based application and login to your account.
Visual Alerts for Out-of-Coverage Vendors: Once you set up your vendors in the system, your dashboard shows you a clear picture of which vendors are within coverage, limiting your liability risk.
Insurance Audit Wizard: Stay audit-ready throughout the year. Our "Audit Wizard" shows you where you stand. Simply input a time range and C2COI will pull every policy, ready to send.